June 18, 2020
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Office of the Central Virginia Planning District Commission
828 Main Street, 12th Floor
Lynchburg, VA 24504
Electronic Meeting | 4:00 pm
Agenda
1. Call to Order, Turner Perrow, Chair
2. Approval of Minutes: January 16, 2020 Meeting | Attachment | Turner Perrow, Chair
The minutes of the October 17, 2019 meeting of the CVMPO are attached for your review and approval.
Recommendation: Staff recommends approval.
3. Public Hearing on Proposed FY 21-24 Central Virginia Transportation Improvement Program (CVTIP) | Attachment |, Turner Perrow, Chair
Each metropolitan planning organization (MPO) is required, under 49 U.S.C. 5303(j) , to develop a TransportationEach metropolitan planning organization (MPO) is required, under 49 U.S.C. 5303(j) , to develop a Transportation Improvement Program (TIP)—a list of upcoming transportation projects—covering a period of at least four years. TheTIP must be developed in cooperation with the state and public transit providers. The TIP should include capital and non-capital surface transportation projects, bicycle and pedestrian facilities and other transportation enhancements,Federal Lands Highway projects, and safety projects included in the State’s Strategic Highway Safety Plan. The TIPshould include all regionally significant projects receiving FHWA or FTA funds, or for which FHWA or FTA approval isrequired, in addition to non-federally funded projects that are consistent with the Metropolitan Transportation Plan(MTP). Furthermore, the TIP must be fiscally constrained.The TIPs from all fourteen Virginia MPOs are incorporated into the Statewide Transportation Improvement Program(STIP). The current Central Virginia Transportation Improvement Program (CVTIP) covers fiscal years 2018-2021. Thenew CVTIP being considered today will cover fiscal years 2021-2024.A duly advertised public comment period was held between Friday, March 13, 2020 and Monday, April 13, 2020. No comments were received. Comments from the public are also welcome during this hearing. The CVTPO Policy Board will consider the adoption of the CVTIP later in this meeting.
Recommendation: Listen to and consider comments from the public.
4. Election of Officers for FY 20-21, Turner Perrow, Chair
At its July 2019 meeting, the CVTPO Policy Board adopted an informal officer rotation (by member locality) for futureAt its July 2019 meeting, the CVTPO Policy Board adopted an informal officer rotation (by member locality) for future years:
Chair | Vice Chair | |
2019-2020 | City of Lynchburg | Campbell County |
2020-2021 | Campbell County | Amherst County |
2021-2022 | Amherst County | Bedford County |
2022-2023 | Bedford County | Amherst Town |
2023-2024 | Amherst Town | City of Lynchburg |
2024-2025 | City of Lynchburg | Campbell County |
Based on this rotation, the following slate is proposed for the fiscal year beginning July 1, 2020 and ending June 30, 2021:
Chair: John Hardie - Campbell County
Vice Chair: TBD - Amherst County
Recommendation: Participate in the discussion and election
5. Consideration of Proposed FY 21-24 Central Virginia Tranportation Improvement Program (CVTIP) | Attachment | Scott Smith, CVTPO
An overview of the TIP process can be found under Item 3 (above). The CVTIP is a living document and is added toAn overview of the TIP process can be found under Item 3 (above). The CVTIP is a living document and is added toand amended several times each year. Projects are added, removed, and funding amounts are altered throughoutthe life of the TIP.
Recommendation: Adoption of the CVTIP and associated resolution.
6. Consideration of Proposed FY 20-21 Unified Planning Work Program (UPWP) | Attachment | Scott Smitt, CVTPO
The CVMPO’s Work Program and Budget for FY 21 (attached as #6) is presented for the members’ consideration and approval. The UPWP is the document that will guide the staff activities for the coming year. Projects of note in the UPWP include the completion of the 2045 update to the Central Virginia Long Range Transportation Plan. This is a major 18-month process that will end in the fall of 2020. One component of the LRTP that will be completed this year is utilizing the MySidewalk (www.mysidewalk.com) interface to launch an interactive web-based LRTP that will be more engaging and informative to the general public.
At the request of Campbell County, the CVTPO will be undertaking a study of the Village Highway corridor inRustburg (see UPWP for details).
Other activities include working with localities on the SMART SCALE project submittal process, providing technical Other activities include working with localities on the SMART SCALE project submittal process, providing technical assistance to area localities, continued support for the Lynchburg Regional Connectivity Study and continuing efforts related to alternative transportation (bicycle and pedestrian opportunities). CVMPO staff also provide support to several local committees, including the LRBA’s Lynchburg Regional Transportation Advocacy Group (LRTAG) and the Lynchburg Pedestrian Advisory Committee.
Additionally, planning assistance is provided to the GLTC, including providing support in implementing GLTC’sTransit Development Plan (TDP) and Strategic Plan, prioritizing ADA improvements at bus stops, and working with GLTC to consolidate bus stops and make route adjustments, as needed.
The Transportation Technical Committee (TTC) has reviewed and recommends the UPWP and its two associatedresolutions (located within the document) be adopted.
Recommendation: Staff recommends adoption of the UPWP and associated resolutions.
7. Setting Goals and Performance Measures for Connect Central Virginia 2045 Plan | Attachment | EPR, PC
In the attachment, EPR included a ranked list of all projects, plus versions for each locality. In the attachment, EPR included a ranked list of all projects, plus versions for each locality. The Policy Board should review this next round of rankings and provide feedback. Most importantly, Policy Board members should comment on any highly desirable projects that received low benefit-cost scores. This is a critical element of the process, as EPR can reevaluate and restructure those projects for a final round of scoring. Project restructuring could not only assist with LRTP ranking but could help position projects for the state’s funding processes.
While comments should be forward to MPO staff, other questions can be directed to Will Cockrell, atWhile comments should be forward to MPO staff, other questions can be directed to Will Cockrell, atw.cockrell@epr-pc.com.
Recommendation: Participate in the discussion.
8. Matters from the Members
9. Adjournment
10. Informational Items
The CVMPO will be meeting at 4:00 p.m. on the following dates unless otherwise noted or notified:
July 16, 2020
August 20, 2020
October 15, 2020
January 21, 2021
The Connect Central Virginia 2045 Long-Range Public Workshop will be held via a web meeting on June 30, 202 at 5:30 p.m. Information on how to participate will be emailed in advance, and will be posted at www.connectcentralvirginia2045.com.
The CVMPO ensures nondiscrimination and equal employment in all programs and activities in accordance with Title VI and Title VII of the Civil Rights Act of 1964. If you have questions or concerns about your civil rights in regards to this project or need special assistance for persons with disabilities or limited English proficiency, please contact the CVMPO. Sign language or non-English language interpreters will be provided if needed and requested in advance of this meeting. Please contact the CVMPO at 434-845-3491 to request an interpreter.
April 16, 2020
This meeting has been canceled.
The CVMPO ensures nondiscrimination and equal employment in all programs and activities in accordance with Title VI and Title VII of the Civil Rights Act of 1964. If you have questions or concerns about your civil rights in regards to this project or need special assistance for persons with disabilities or limited English proficiency, please contact the CVMPO. Sign language or non-English language interpreters will be provided if needed and requested in advance of this meeting. Please contact the CVMPO at 434-845-3491 to request an interpreter.
January 16, 2020
Download Meeting Agenda
Download Meeting Minutes
Office of the Central Virginia Planning District Commission
828 Main Street, 12th Floor
Lynchburg, VA 24504
Large Conference Room | 4:00 pm
Agenda
1. Call to Order, Turner Perrow, Chair
2. Approval of Minutes: October 17, 2019 Meeting | Attachment | Turner Perrow, Chair
The minutes of the October 17, 2019 meeting of the CVMPO are attached for your review and approval.
Recommendation: Staff recommends approval.
3. Opportunity for Public Comment, Turner Perrow, Chair
4. Election of Vice Chair, Turner Perrow, Chair
On January 7th, Charlie Watts became the Chairman of the Campbell County Board of Supervisors. Because of the increased time commitment required by this new role, he has stepped down from his appointments to the Central Virginia Planning District Commission and Central Virginia Metropolitan Planning Organization. Supervisor Jon Hardie has been appointed to represent Campbell County on the CVPDC and CVMPO and has expressed willingness to serve the remainder of Mr. Watts' vice chair term (ending June 30, 2020).
5. Update on Organization Name Change | Attachment | EPR, PC
During October, each CVMPO member locality adopted a resolution concurring with the name change to "Central Virginia Transportation Planning Organization." At the direction of VDOT, staff has drafted a new Memorandum of Understanding between the Secretary of Transportation, Greater Lynchburg Transit Company, Central Virginia Planning District Commission, and Central Virginia Transportation Planning Organization. This MOU is open to public comment from January 13, 2020 to February 13, 2020 and is ATTACHMENT #4 in this packet. The intention is to begin execution of the MOU on February 15, 2020. The name change will officially take place once the MOU is executed. If negative comments are received, staff will work to address them and will place the matter on the April 16, 2020 agenda.
Recommendation: Staff recommends approval of the MOU.
6. Transportation Improvement Program (TIP) Amendment, 221/501 Improvements | Attachment | Scott Smitt, CVMPO
On September 24, staff received a request from VDOT to amend the Central Virginia Transportation Improvement Program (CVTIP) to add UPC 113116 (221/501 Split Pairs Project), whcih has been funded through Smart Scale. The amendment (see ATTACHMENT 5) has been advertised in the News & Advance and the public comment period ran from October 14, 2019 to November 14, 2019. No comments were received.
Recommendation: Staff recommends adoption of the TIP amendment.
7. Setting Goals and Performance Measures for Connect Central Virginia 2045 Plan | Attachment | EPR, PC
Performance Measures: At the October CVMPO meeting, draft performance measures for the 2045 Long-Range Transportation Plan were presented and discussed. The proposed measures are based on that discussion as well as recommendation of the Transportation Technical Committee at its January 9, 2020 meeting.
Recommendation: Staff recommends adoption of the performance measures.
8. Matters from the Members
9. Adjournment
10. Informational Items
The next meeting of the CVMPO is scheduled for:
Thursday, April 16, 2020 at 4:00 p.m.
Central Virginia Planning District Commission offices
828 Main Street, 12th Floor
Lynchburg, VA 24504
Future meeting dates:
April 16, 2020
July 16, 2020
August 20, 2020
The CVMPO ensures nondiscrimination and equal employment in all programs and activities in accordance with Title VI and Title VII of the Civil Rights Act of 1964. If you have questions or concerns about your civil rights in regards to this project or need special assistance for persons with disabilities or limited English proficiency, please contact the CVMPO. Sign language or non-English language interpreters will be provided if needed and requested in advance of this meeting. Please contact the CVMPO at 434-845-3491 to request an interpreter.
October 17, 2019
Download Meeting Agenda
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Office of the Central Virginia Planning District Commission
828 Main Street, 12th Floor
Lynchburg, VA 24504
Large Conference Room | 4:00 pm
Agenda
1. Call to Order, Turner Perrow, Chair
2. Approval of Minutes: September 19, 2019 | Attachment | Turner Perrow, Chair
3. Opportunity for Public Comment, Turner Perrow, Chair
4. Update on Organization Name Change & Bylaws Update | Attachment | Scott Smith, CVMPO
5. Upcoming TIP Amendment: 221/501 Split Pairs Project, Scott Smith, CVMPO
6. Setting Goals and Performance Measures for Connect Central Virginia 2045 Plan, EPR, PC
7. Matters from the Members
8. Adjournment
Informational Items
The CVMPO ensures nondiscrimination and equal employment in all programs and activities in accordance with Title VI and Title VII of the Civil Rights Act of 1964. If you have questions or concerns about your civil rights in regards to this project or need special assistance for persons with disabilities or limited English proficiency, please contact the CVMPO. Sign language or non-English language interpreters will be provided if needed and requested in advance of this meeting. Please contact the CVMPO at 434-845-3491 to request an interpreter.
September 19, 2019
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Office of the Central Virginia Planning District Commission
828 Main Street, 12th Floor
Lynchburg, VA 24504
Large Conference Room | 4:00 pm
Agenda
1. Call to Order, Turner Perrow, Chair
2. Approval of Minutes: July 18, 2019 Meeting | Attachment | Turner Perrow, Chair
The minutes of the July 18, 2019 meeting of the CVMPO are attached for your review and approval.
Recommendation: Staff recommends approval.
3. Opportunity for Public Comment, Turner Perrow, Chair
4. Report on "State of the System" (Long-Range Transportation Plan) | Link | EPR, PC
Per the project Scope of Work, EPR has prepared a State of the System Report for the region’s transportation system. This serves as the existing conditions element of the plan. After drafting the document, staff forwarded a formatted version to staff at the MPO, VDOT and DRPT. These agencies will provide additional edits, to further vet the report for TTC review. At the September 12th Transportation Technical Committee (TTC) meeting, EPR staff presented on the report and its findings. The TTC will provide additional comments and direction, helping to identify further analysis that may be needed.
Recommendation: Participate in discussion.
5. Matters from the Members
6. Adjournment
7. Informational Items
The next meeting of the CVMPO is scheduled for:
Thursday, October 17, 2019 at 4:00 p.m.
Central Virginia Planning District Commission offices
828 Main Street, 12th Floor
Lynchburg, VA 24504
Future meeting dates:
January 16, 2020
April 16, 2020
July 16, 2020
The CVMPO ensures nondiscrimination and equal employment in all programs and activities in accordance with Title VI and Title VII of the Civil Rights Act of 1964. If you have questions or concerns about your civil rights in regards to this project or need special assistance for persons with disabilities or limited English proficiency, please contact the CVMPO. Sign language or non-English language interpreters will be provided if needed and requested in advance of this meeting. Please contact the CVMPO at 434-845-3491 to request an interpreter.
July 18, 2019
Download Meeting Agenda
Download Meeting Minutes
Office of the Central Virginia Planning District Commission
828 Main Street, 12th Floor
Lynchburg, VA 24504
Large Conference Room | 4:00 pm
Agenda
1. Call to Order, John Sharp, Chair
2. Election of 2019-2020 Officers, John Sharp, Chair
At the April meeting, the board directed the chair to identify individuals who would be willing to serve as chair and vice chair for the upcoming year (2019-2020) and to propose an informal rotation for future years.
The following slate is proposed:
Chair Turner Perrow City of LynchburgVice Chair
Charlie Watts Campbell County
The following informal rotation is proposed:
Fiscal Year | Chair | Vice Chair |
2019-2020 | City of Lynchburg | Campbell County |
2020-2021 | Campbell County | Amherst County |
2021-2022 | Amherst County | Bedford County |
2022-2023 | Bedford County | Amherst Town |
2023-2024 | Amherst Town | City of Lynchburg |
3. Approval of Minutes: April 18, 2018 Meeting | Attachment | John Sharp, Chair
The minutes of the April 18, 2018 meeting of the CVMPO are attached for your review and approval.
Recommendation: Staff recommends approval.
4. Opportunity for Public Comment, John Sharp, Chair
5. Adoption of Resolution of Support for Riveredge Trail Extension Project | Attachment | Scott Smith, Transportation Planning Director, CVPDC
One locality within the MPO is submitting an application for VDOT’s Transportation Alternatives Program for the FY 21/22 cycle. VDOT requires MPO approval of these applications. The proposed project is:
County of Amherst
Riveredge Trail Extension
Amherst County will submit a VDOT TA Set-Aside FY21/22 application to fund construction of an approximate 6,200’ long 10’wide trail that will connect the existing 2,000’ Riveredge Trail to the existing James River Heritage Trail (JRHT).
Creating the linkage between Riveredge Park and the JRHT is an expressed trail/alternative transportation priority in the Region 2000 Greenways, Blueways, and Trails Plan, the Region 2000 Bike Plan, the 2018 Virginia Outdoors Plan, and the Amherst County Comprehensive Plan. Amherst County is fully funding the $123,130 engineering and design of the trail.
The TA application, estimated at $1,347,680 VDOT with a $336,920 local match, is to fund construction of the full 6,200’ extension which consists of three sections. Section 1 consists of a 60’ multiuse bridge. Section 2, approximately 3,700’, is a flat section within the CVTC property. Section 3 is the final 2,000’ section to connect to the JRHT and traverses along private property. 4,200’ or 68%, of the trail is within property controlled by Amherst County.
The CVMPO Transportation Technical Committee met on July 11, 2019 and recommended this project for approval by the MPO Policy Board.
Recommendation: Staff recommends adoption of the resolutions.
6. Adoption of Resolution of Appreciation for Will Mays | Attachment | Scott Smith, Transportation Planning Director, CVPDC
7. Adoption of CVMPO Bylaws Amendments | Attachment 7a | Attachment 7b | Attachment 7c | Scott Smith, Transportation Planning Director, CVPDC
At the April 2019 MPO meeting, the Bylaws Subcommittee presented the findings of a comprehensive review of the organization’s bylaws, which had not been updated since 1999. The findings included proposed amendments to the organization’s bylaws, and the Policy Board voted to accept the proposed changes with the understanding that final ratification would occur at the July meeting (to allow the 30-day review period to expire).
Attachment 7a shows the current bylaws with markup and comments (words that are struckthrough are proposed to be deleted, and words that are underlined are proposed to be added), while attachment 7b shows a “clean” version of the bylaws with all proposed changes incorporated. Many of the proposed changes are simply intended to clarify the mission and purpose of the organization or to update language. Some proposed changes, however, are substantive. Those are outlined below.
- Article I, Section 1 – Name. To reduce confusion and better reflect the specific mission of MPOs, some organizations around the country are re-designating themselves as Transportation Planning Organizations, or TPOs. Three of the larger Virginia MPOs (Roanoke, Richmond, and Hampton Roads) took the opportunity to change their name when they were recently classified as Transportation Management Areas (TMAs). Examples of TPOs that are not classified as TMAs (having an urbanized area population of greater than 50,000 but under 200,000) include Kingsport, TN, Gainesville, FL, and Sebring, FL. Staff has communicated with FHWA and VDOT Lynchburg District staff who are supportive of the change. A review of the federal regulations has found no prohibitions to an MPO of our size calling itself something other than an MPO. We would still function as the MPO for the Lynchburg urbanized area in the eyes of the federal regulations and state code but would be outwardly known as a TPO.
- Article III, Section 1 – Voting Members. By acknowledging as a voting member the appointee of the Secretary of Transportation, we are putting into writing what has been practiced for years and are bringing the bylaws language in line with the MOU between the MPO, GLTC, and the Secretary of Transportation (the current MOU is dated 6/1/18 and is located in tab 2 of your MPO notebook). In the recent past, the Secretary’s appointee has been the VDOT Lynchburg District Administrator.
- Article III, Section 2 – Non-Voting Members. This adds a representative of the Planning District Commission to the board (this supports existing language in Article V, Section 1 that names the executive director (or designee) of the PDC as the secretary of the board). Additionally, this change officially adds a representative of Liberty University to the board as a non-voting member. This has been normal practice for a number of years but was not added to the bylaws.
- Article III, Section 3 – Alternate Members. Deleted. See Article IV, Section 4 below.
- Article IV, Section 4 – Proxy Votes. In the past, proxy voting was not allowed, but alternate members could be officially designated by the members’ respective boards or councils (this required a vote at a meeting of the governing body). By discontinuing the alternate member policy and instead allowing proxies, the process is streamlined and now agrees with the bylaws of the CVPDC.
- Article V, Section 2 – Terms of Office: The chair and vice chair may now only serve two consecutive terms.
- Article VIII, Section 1 – Transportation Technical Committee. Proposed changes in this section 1) remove the shared vote between Lynchburg City Planning and Engineering representatives (they would each now have a vote), 2) allows a representative from each town, 3) allows up to one citizen representative from each locality, but does not require that one be appointed, 4) adds a Liberty University representative, 5) reduces the quorum from a simple majority to 25% of the seated members (the large membership makes it very difficult for a quorum to currently be achieved), 6) establishes the annual election of a committee chair.
- Article VIII, Section 2 – Community Transportation Advisory Committee. A committee consisting of representatives of various community organizations has been included in the bylaws since the beginning but has not been seated in at least 15 years. With increased ability to gather public input through technology and the existence of groups like the Lynchburg Region Transportation Advocacy Group (LRTAG) (a program of the Lynchburg Regional Business Alliance), it is likely that this committee is no longer necessary. Relevant organizations will continue to be engaged for specific projects, especially updates to the LRTP. These include the LRTAG and GLTC’s customer and ADA committees. Removing the Community Advisory Committee will in no way hamper the organization’s efforts or ability to interface with the general public through meetings and workshops, surveys, and other methods.
- Article VIII, Section 1 – Regular Meetings. This changes the meeting schedule from monthly to quarterly, as has been the usual practice. Special meetings may still be called if needed.
- Article VIII, Section 5 – Quorum. This reduces the quorum from a simple majority of voting members (6) to 5 in order to increase the likelihood that business can be conducted if attendance is lower than usual. While the number required for the quorum is different, the idea of a quorum that is less than a majority is in keeping with the PDC’s bylaws.
MPO staff is still working with our attorney (Ted Craddock) and VDOT Central Office to outline the proper course of action for the bylaws amendment and name change. In order to expedite the process with VDOT and to show them that the organization is behind these changes, staff is requesting that the amended bylaws in attachment 7b and the resolution in attachment 7c be adopted with the understanding that the new bylaws will not go into effect until all procedural hurdles have been cleared. This matter will likely return to the MPO’s agenda in upcoming meetings.
Recommendation: Adopt the resolution and amended bylaws.
8. Update on Smart Scale Round 3, Chris Winstead, VDOT
Chris Winstead of VDOT will give a breif update on the results of the Samrt Scale Round 3.
9. Central Virginia Long-Range Transportation Plan Kick-Off, EPR, PC
EPR, PC of Charlottesville was selected by the MPO’s interview team (consisting of representatives from Campbell an Bedford Counties, GLTC, VDOT, and MPO staff) to support the 2045 update of the Central Virginia Long-Range Transportation Plan (LRTP). The update process will be occurring over the upcoming year.
Staff from EPR will present an overview of the LRTP update timeline and the MPO Policy Board’s important role in the process.
Recommendation: Participate in the discussion.
10. Matters from the Members
11. Adjournment
12. Informational Items
The CVMPO will be meeting at 4:00 p.m. on the following dates, unless otherwise noted or notified.
- September 19, 2019 (special meeting for LRTP activities)
- October 17, 2019
- January 16, 2020
- April 16, 2020
- July 16, 2020
Please mark your calendars for August 13th (9:00 a.m. – 12:30 p.m.) for the Lynchburg Regional Business Alliance’s Merge 2019 Transportation Summit – Presented by RIDE Solutions.
Ideal for contractors, planners, and concerned business citizens and transportation advocates, this Summit will bring together experts and champions for high level discussions on our transportation infrastructure. We’ll explore the latest innovations and planning for our region concerning air, rail, roads and alternative modes of transportation.
List of invited speakers:
- State Sec. of Transportation, Shannon Valentine
- Dep. State Sec. of Transportation, Nick Donohue
- Virginia Tech Smart Road, Anne Deekens
- Central Virginia MPO, Scott Smith
- Bill Swelbar (consultant)
Topics will include Innovation and Technology in Transportation, How Transportation Impacts Workforce, Funding Transportation Projects in the Future, Air Service Expansion in Lynchburg, and a 2045 Long-Term Transportation Outlook for the region. For more information, visit: https://business.lynchburgregion.org/events/details/merge-2019-transportation-summit-5737
The CVMPO ensures nondiscrimination and equal employment in all programs and activities in accordance with Title VI and Title VII of the Civil Rights Act of 1964. If you have questions or concerns about your civil rights in regards to this project or need special assistance for persons with disabilities or limited English proficiency, please contact the CVMPO. Sign language or non-English language interpreters will be provided if needed and requested in advance of this meeting. Please contact the CVMPO at 434-845-3491 to request an interpreter.